Intergroup Open Positions as of October 2018

Vice Chairperson

(through December 2018 when filling remainder of 1 year term)

1 year of continuous sobriety

1. Presides at all Intergroup meetings in the absence of the Chairperson.
2. Serves as Parliamentarian or may choose to obtain one in the absence of the chairperson.
3. Assumes all other responsibilities in the absence of the Chairperson.
4. Signs checks in conjunction with the Treasurer and Chairperson (as an alternate signer if the Chairperson is not present.)

Treasurer

1 year of continuous sobriety

Duties:

Maintains a checking account in the name of S.L.A.A. New England Intergroup. Signs all checks in conjunction with the Chairperson (or Vice Chairperson as an alternate signer if the Chairperson is not present.)

1. write checks as needed to pay regular monthly bills and other bills as needed;
2. deposit checks received (either by mail or in person at Eastern Bank);
3. enter checks and deposits into QuickBooks software (CD provided);
4. reconcile the previous month’s entries;
5. Makes recommendations for contribution to Fellowship-Wide Service if and when solicited.
6. file paper copies of everything.
7. submit a monthly verbal Treasurer’s report at each business meeting of Intergroup using QuickBooks and containing the following information, to be included in the minutes:

• Total of donations received since last report.
• Total of expenses incurred since last report.
• Cash balance in checking account.
• Any outstanding debts owed by Intergroup.
• Net balance after considering indebtedness.

1. Submits recommended budget for the following fiscal year in April to be reviewed by Intergroup.
2. Prepares the books for a yearly audit, if needed.

At the end of term, will turn over the books and explain the accounting systems to the new Treasurer.

Literature Secretary (and Committee)

(through December 2018 when filling remainder of 1 year term)

1. Has a functional knowledge of the literature available from all sources, i.e. Fellowship-Wide Service, Intergroup and A.A.
2. Is alert to the need for new types of literature, i.e. pamphlets, handouts, public information notices and periodicals.
3. When necessary, produces or arranges for production of new literature which will be submitted for approval first to Intergroup, then to S.L.A.A.’s Conference Literature Committee or other Conference-level entity as required for approval of literature for the S.L.A.A. conference.
4. Administers any inventory Intergroup might maintain of Literature for sale to individual groups or individuals
5. Provides suggestion to the Treasurer regarding budgets for Literature purchases and sales
6. Submits a verbal report at all business meetings of Intergroup, when necessary.
7. At the end of term, works with the incoming Literature Secretary in transferring the duties of the job. 

Corresponding Secretary 

(through December 2018 when filling remainder of 1 year term)

1. Types correspondence as directed by the Chairperson.
2. Updates meeting lists quarterly: March, June, September, and December. **
3. Provides meeting lists to GR’s and AR’s for distribution.**
4. Submits a verbal Corresponding Secretary’s report at each business meeting of the Intergroup, updating appropriate activities since the last meeting, if necessary
5. Maintains an accurate, updated record of the full name, address and telephone number of each group Representative and Alternate
6. Keeps the Intergroup accurately registered with Fellowship-Wide Services
7. Notifies Fellowship-Wide Services of changes of officers and Group Representatives
8. Keeps the dates of election to office of all Intergroup positions (GR’s, Alternates, Officers)
9. At the end of term, turns over correspondence for the year past and any service handbooks, and works with the incoming Corresponding Secretary in transferring the duties of the job.
10. Maintains lists and addresses of those requesting informational mailings from Intergroup
11. Ensures informational mailings are sent in timely manner.

** These roles could also be done by an elected Meeting List Coordinator.